Job Description

We are seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist with experience in the construction industry to join our finance team. The AR Specialist will be responsible for managing the full-cycle accounts receivable process, including invoicing, payment collections, lien waivers, and reconciliation. The ideal candidate will have strong communication skills, a solid understanding of construction billing (AIA billing, progress billings, retainage) , and the ability to work collaboratively with project managers and clients to ensure timely payments.

Responsibilities

• Prepare and submit Construction Billings (AIA, progress, SOV, etc.) for multiple jobs each month


• Process, review, code and input daily outgoing invoices and incoming payments


• Prepare and perform weekly AR report and runs and forecast future collection schedule


• Research and resolve account value discrepancies promptly with customers


• Follow up with customers to ensure collections on current and past due accounts


• Monitor incoming electronic payments daily to ensure AR system is up to date


• Assist in submitting pay applications/invoices and supporting documentation via client platforms


• Construction Contracts (Prime and Subcontracts) Arizona Lien Waivers / 20 day notices


• Enter new customers into accounting system


• Manage relations with customers' A/P departments via with high degree of professionalism and efficiency by email, phone and in-person if necessary


• Work with the billing team to correct invoicing issues

Requirements

• 3+ years of direct experience in Accounts Receivable


• Prior construction AR collections experience using AIA billing forms


• Self-starter, highly organized, high level of integrity


• Experience working with spreadsheets using Excel formulas (VLOOKUP and pivot tables)


• Federal contractor documentation a plus


• Exceptional communication and organizational skills


• Dependable and reliable


• Viewpoint Vista experience a plus

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